Account Manager Payroll Tax Software Solution Support
Welcome to the Thomas guide to the best payroll software for small businesses 2021. Thomas has been connecting North American industrial buyers and suppliers for more than 120 years. When you purchase products through our independent recommendations, we may earn an affiliate commission.
Payroll services for small businesses are imperative to run payroll and pay employees, pay contractors, manage employee benefits and streamline automatic payroll tax filing. Payroll software tools can make small business owners' lives easier, keep them up to date on payroll tax compliance and the payroll tax administration, and save them money on potential tax fines.
Image credit: Shutterstock/Simon Mayer
Every payroll provider offers various payroll features with options that cater specifically to the needs of a small business. The most important feature of streamlining payroll processes is that it saves valuable time with data entry with automatic tax filing.
Inputting information by hand increases potential mistakes, which in turn can increase fees paid out to the internal revenue service (IRS), bounced checks, or late fees on bills. Automating these processes as much as possible is the function of an online payroll service, with some payroll services offering much more than just that.
Best Payroll Services for Small Businesses—Buying Guide
Depending on their size, small businesses require many key features to run payroll and keep on top of payroll taxes, that will make business owners' lives easier and reduce the likelihood of paying the IRS penalties come tax-filing time.
Every business knows that running payroll is more than just having a full-service payroll software; it's about having the option to pay employees via direct deposit or cheque and being able to set up a pay period per employee, as well as dealing with employee benefits and payroll taxes.
Software that includes payroll tax administration can help business owners manage payroll taxes. What's more, adding on HR software to help with managing employees and the overall payroll service helps streamline essential business functions.
We've researched some of the top payroll software options available and found the best in the industry, including the Square Payroll service, and Quickbooks Payroll.
Thomas' Top Picks for the Best Payroll Software for Small Business 2021
Review our list below to get more in-depth details about these best small business software for payroll options and learn why thousands of reviewers chose them.
Best Software for Payroll with Direct Deposits for Small Businesses: Gusto Payroll Software Core Plan| Buy Now
Best Payroll Services for Small Business: Zenefits Payroll Software | Buy Now
Best Software for Payroll Taxes for Small Businesses: Sage HRMS Payroll Software | Buy Now
Best Full-Service Payroll Software for Small Businesses: Intuit Quickbooks Payroll Software | Buy Now
Best Software for Payroll with Health Benefits for Small Businesses: Gusto Payroll Software | Buy Now
Best Payroll Software with HR Support for Small Business: OnPay Payroll Software | Buy Now
Best Free Payroll Software for Businesses: Payroll4Free Payroll Software | Buy Now
Best Software for Payroll for Small Business Owners: Square Payroll Software | Buy Now
Automate payroll services with these best payroll software solutions. Everything you need for running payroll, from attendance software to track attendance per employee, direct deposit, and tax penalty protection is covered below, as well as the services that offer the best customer support.
*Prices listed in this article were as shown on Amazon.com as of November 2021
1. Best Small Business Payroll Software with Direct Deposit—Gusto Core Plan Payroll Software with Direct Deposit
For small business owners that require basic payroll processing as well as direct deposit to pay employees, Gusto payroll management is affordable and user-friendly. The online payroll services include full-service payroll with W-2s and 1099s, health benefits such as health insurance, retirement plans, an employee self-service portal, and direct deposit. Every Gusto plan comes with unlimited payroll runs and can be paid month-to-month.
Gusto can be integrated with Quickbooks accounting software or another accounting software to streamline time tracking and other online payroll management solutions. Small businesses that require more out of the payroll process, like managing contractors, might consider Gusto Complete.
This more advanced online payroll software offers next-day direct deposit, project tracking, and workforce costing. The HR software includes several HR features such as customizable templates, hiring documents, and onboarding checklists.
Pricing for small businesses that require easy salary payments is $39 per month and $6 per employee per month. One customer wrote, "Gusto is used by our HR team to keep track of employment documents, payroll, and benefits for our US-based employees. Gusto is super simple to use. Payroll is automatically run weekly. Gusto also keeps track of all tax documentation for our employees and creates all tax forms at the end of the year."
Info
Free version: No
Free trial: No
No. of users: 1
No. of employees: Each employee is $6 per month plus the base fee of $39 per month
Designated account manager: No
BUY NOW: $39 per month, Gusto
2. Best Payroll Service for Small Businesses—Zenefits Growth Payroll Software
Payroll processing for small business owners whose business is growing and needs robust online payroll services will appreciate the features in Zenefits Growth. This payroll service has automated HR features such as onboarding and background checks as well as direct deposit and employee payroll that caters to different pay schedules and pay rates.
Employee benefits include insurance, commuter tracking, FSA, and HSA. Additional features include compensation and performance management per employee. Customer support is available via online chat, phone, or email.
Zenefits online payroll software tools can integrate with Quickbooks accounting software as well as other accounting software providers. Pricing plans are paid monthly and are charged per employee.
One reviewer wrote, "Zenefits is super user-friendly as an employer and an employee! It's our company's first HRIS system, and we couldn't be more pleased with how our data integrated seamlessly into this people platform."
Info
Free version: No
Free trial: No
No. of users: Pay per employee
No. of employees: Each employee costs $14 per month
Designated account manager: No
BUY NOW: $14 (Was $18) per month per user, Zenefits
3. Best Payroll Software for Payroll Taxes for Small Businesses—Sage HRMS Payroll Software
Sage online payroll software includes payroll processing and time tracking and has several tax forms and tax compliance features that any small business owner will find helpful.
The simple employee withholdings per employee make it easy to manage payroll and payroll tax.
Sage online payroll services require users to contact them for pricing to customize features for each small business.
One reviewer described, "Customer service is outstanding. This product does everything we need to run our business from payroll to inventory."
Info
Free version: No
Free trial: No
No. of users: 1
No. of employees: Prices per additional employee per month are determined in the free quote
Designated account manager: No
BUY NOW: Contact Sage for A Quote, Sage HRMS
4. Best Full-Service Small Business Payroll Software—Quickbooks Payroll Software Premium
The Quickbooks payroll service features full-service payroll software for all small businesses needs.
Full-service payroll options include same-day direct deposit, auto payroll processing, and a dedicated payroll specialist.
Employees can run payroll an unlimited number of times and pay employees a variety of health benefits. Quickbooks Payroll Elite also includes payroll tax administration and tax penalty protections.
One reviewer wrote about the Quickbooks payroll software, "As a small company, it offers a tested, acceptable, and cost-effective solution to our accounting needs. [Quickbooks payroll] offers a variety of functionality important in tracking planned expenditures and commitments (e.g., purchase order generation), goods receipt, accounts payable, and integrates with our 3rd party payroll providers."
Info
Free version: No
Free trial: Yes, 30 days
No. of users: 5
No. of employees: 5, and $8 per additional employee per month
Designated account manager: No
BUY NOW: $37.50, Quickbooks
5. Best Payroll Software with Health Benefits for Small Businesses—Gusto Complete Payroll Software
Business owners looking for a payroll solution that includes health insurance and next-day direct deposit will do well with Gusto Complete plan. This plan provides time tracking, PTO management, project tracking, and HR features such as customizable HR documents.
Other HR features that complement choosing health benefits for employees include HR checklists, and HR files that are stored easily online, which is almost like having a personal HR advisor. The monthly base fee is $39 per month and $12 per employee per month.
Gusto is easily integrated with Quickbooks online, and their customer support was top-rated.
One consumer described, "[Gusto] integrated seamlessly with new employees and contractors, and allowed me to track and pay them simply at various employment levels and also pay myself as the managing member of my company using owner's draw. It even provided options for workman's comp, incentives and rewards, and benefits including health insurance options."
Info
Free version: No
Free trial: No
No. of users: 1
No. of employees: Each employee is $12 per month plus the base fee of $39 per month
Designated account manager: No
BUY NOW: $39 per month, Gusto
6. Best Payroll Software with HR Support for Small Businesses—OnPay Payroll Software
Payroll features with OnPay have a number of HR support features for small businesses with many employees. Key features include free W-2 and 1099 processing, direct deposit, and the ability to run payroll an unlimited number of times. In addition, auto tax filing helps reduce the likelihood of payroll tax penalties.
Its full-service payroll also provides an online payroll service per employee for their own personal access to paystubs, tax forms, and editable deductions. Users get one month free to explore payroll services and use customer support to see if OnPay can work for their business.
Pricing is $36 per month and $4 per employee per month.
One shopper reported, "It is used across the entire organization to prepare payrolls for our team members. It budgets for all incoming resources that are used on a daily basis to run our organization. The user interface is easy to use and easily customizable for all our financial plans."
Info
Free version: No
Free trial: Yes, 30 days
No. of users: 1
No. of employees: Each employee costs $4 per month
Designated account manager: No
BUY NOW: $36 per month, OnPay
7. Best Free Payroll Software for Small Business—Payroll4Free Payroll Software
New small businesses can always appreciate a free payroll service, and Payroll4Free has dozens of useful options to get them started.
Companies with under 25 employees can use payroll services such as direct deposit or payment via cheque, payroll tax, and tax filing forms, HR functions, unlimited customer support.
Business owners can even set up retirement plans like a 401(k) and have full access to 1099s and W-2 forms. Payroll4Free integrates with Quickbooks accounting service and most other accounting software and is an excellent free payroll solution.
One buyer clarified, "Payroll4Free is a free payroll program for businesses that have 25 or less employees. It's been perfect at my job. We can do direct deposit and even print out checks for free. I recommend this software [to] small businesses out there if they want something easy."
Info
Free version: Yes
Free trial: n/a
No. of users: 1
No. of employees: 25
Designated account manager: No
BUY NOW: $0, Payroll4Free
8. Best Payroll Software for Business Owners—Square Payroll Software
Square payroll service is a payroll provider that offers direct deposits, payroll taxes that are automatically calculated along with auto payroll tax filing. Their live customer support helps with account setup, and customer support agents are based in the US.
Pricing for Square payroll is $35 per month and $5 per employee paid per month. Additional payroll services include managing and tracking tips and commissions per employee and the ability to run payroll an unlimited amount of times per month.
Owners with seasonal employees will also appreciate automatic seasonal inactivity reporting for payroll tax filing.
One reviewer raved, "Overall, I would 100% recommend Square payroll for new businesses. Start-up costs can be next to nothing, and it doesn't require someone to install it. And no contracts. You can then add on their additional features, which should be able to sustain your business's growth for as long as you need it to."
Info
Free version: No
Free trial: yes, 30 days
No. of users: 1
No. of employees: Each employee is $5 per month
Designated account manager: No
BUY NOW: $35 per month, Square
The Best Payroll Software for Small Business—Summary
Business owners with just a few employees looking for full online payroll services with HR software, payroll tax administration, and payroll tax features will appreciate the affordability of Zenefits payroll services ($14 per month, Zenefits). Small businesses with more employees that want to provide full health benefits will find there's something for everyone with Gusto Complete payroll services ($39 per month, Gusto).
We hope our review of the top payroll software options for small businesses has been helpful and you found the right software for your needs for everything payroll to extras like attendance tracking. For more suppliers of related products, including software suppliers, job time clock suppliers, ERM software suppliers, and time and attendance suppliers, consult our additional guides, or visit the Thomas Supplier Discovery Platform.
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Account Manager Payroll Tax Software Solution Support
Source: https://www.thomasnet.com/articles/other/payroll-software-for-small-business/
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